Doctors Time Slots

A time slot represents bookable availability; it is not a patient visit. A visit is created only when a specific occurrence is booked.

Configuration links

• Users
• Doctor Timetables
• Rooms
• Clinic Work Hours
• Appointment Groups
• Patient Portal / Online Booking

Create Time Slot

1. Open the calendar and click an empty time cell, or open the visit creation form.
2. Click Create Time Slot.
3. Select the date, start time, end time, room, and provider.
4. Add a group or reason if needed.
5. Select any procedures that can be booked online from this slot.
6. Choose whether the slot repeats.
7. Click Create Slot.

The calendar cell may prefill the date, time, room, and provider for you.

Set the slot time

Choose the start time, end time, or duration. The duration is recalculated when you change either time.

Overnight slots are supported when your clinic's operating hours continue past midnight.

Choose recurrence

The standard recurrence options are:

• No Repeat: the slot is available only on the selected date;
• Every Week: the slot repeats each week;
• Every 2 Weeks: the slot repeats every second week.

Other recurrence options may be available, depending on your clinic setup.

For a recurring slot, choose the weekdays on which it should be available. For example, select Monday, Wednesday, and Friday to repeat the slot on those days.

You can optionally choose an Until date. If you do not choose an end date, the slot continues according to the recurrence until it is edited or removed.

Tip: The first selected date determines when the recurring schedule begins. Make sure it is the first date on which the provider should be available.

Enable or disable individual days

After a recurring slot has been saved, you can exclude individual dates without changing the whole recurrence.

1. Open the recurring time slot.
2. Click Enable/Disable Days.
3. Find the date you want to change.
4. Click the date to switch it between Available and Unavailable.
5. Click Confirm.
6. Save the time slot.

Excluding a date affects only that occurrence. The rest of the recurring schedule remains unchanged.

Dates that do not match the recurrence pattern cannot be enabled from this window. To add a different weekday, update the weekday selection in the recurrence section.

Assign the slot

Select the primary provider and room. You can add supporting users when needed.

You can also choose a group or reason. This helps the team recognize the availability and carries useful context into a visit created from the slot.

Make the slot available for online booking

Choose the procedure templates that patients can book online during this slot.

• Selecting one or more templates makes the slot available for online booking.
• Removing all templates makes the slot unavailable for online booking.

Only choose templates that the assigned provider and room can support.

Use a slot to create a visit

When a slot is visible on the calendar:

1. Click the slot occurrence.
2. Check the prefilled date, time, room, and provider.
3. Select the patient and complete the visit form.
4. Click Create Visit.

Creating a visit does not change the recurring slot. Future occurrences remain available unless you disable a date or update the slot.

Find available time

Use Find Time when creating a visit or managing a slot. Choose the required duration and, when available, a provider or room. Select a result to use that time.

Update Time Slot

1. Open the slot from the calendar.
2. Click Edit Time Slot if necessary.
3. Update the schedule, recurrence, provider, room, or online-booking templates.
4. Click Save Changes.

Delete Time Slot

To remove a slot, open it and click Delete Slot, then confirm.

Deleting or editing a slot does not change visits that were already created from it.